Procurement Specialist (Main Office)

PRIMARY FUNCTION/PURPOSE:

The Procurement Specialist is responsible for all facets of client case management as it relates to a client's efforts to secure permanent housing. This role is vital in ensuring that all purchasing activities are ethical, cost-effective, and aligned with our mission.

MINIMUM QUALIFICATIONS:

• Associated Degree in Business Administration, Supply Chain Management, or related field. Bachelor’s degree preferred
• Two years’ experience in nonprofit materials management and inventory control required.
• Valid New York State driver’s license and an insurable driving record is required
• Excellent written and verbal communication skills
• Excellent interpersonal skills and must be computer literate in Microsoft Office

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• The Procurement Specialist is the key interface between vendors and internal departments. Responsible for supplier negotiations for materials, services, transportation, construction, client and staff supplies, and maintenance of CRF sites
•  Participate in RFP process, including Solicit bids, evaluate proposals, and negotiate contracts in alignment with budget and quality expectations
• Act as a liaison to various agencies and vendors to ensure integrity of bidding and delivery process 
• Utilize the City’s Payee Information Portal (PIP), and PASSPort City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals
• Prepare weekly reports for internal and external stakeholders on status of work
• Interact with representatives of requesting departments, and Finance as well as oversight agencies to receive and provide clarification
• Maintain Tracking of all contracts and inventory at respective sites
• Work with the finance department to submit invoices and documents for vendor payment
• Monitor supplier performance and address issues related to quality, delivery, or service
• Promote ethical procurement practices and sustainable sourcing whenever possible
• Facilitate effective communication with other staff within an interdisciplinary context, participate in and contribute to staff meetings and the development of policies and procedures
• Participate in training and staff-development activities to acquire and maintain both interpersonal and operational skills necessary for successful job performance
• Special projects assigned but not limited to purchasing and inventory management
• Frequent contact with staff within all departments to obtain and exchange information, and to coordinate and anticipate inventory, purchasing and maintenance needs
• Collaborative working relationships with and guidance to volunteers helping in CRF
• Sensitive and respectful relationships with clients served in CRF
• Frequent contact with field personnel and vendors to ensure orders are received

OTHER REQUIREMENTS (including Physical Demands):

• May be required to work long hours and a varied schedule
• Traveling throughout various locations in the New York City area
• Lifting and moving objects weighing up to 30 pounds several times a week
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

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