Contracts and Procurement Specialist I

The Contracts and Procurement Specialist I follow established process, practices and policies to finds cost-effective deals on goods and services.   Process and maintain contracts and procurement documents for files. 

Essential Functions 

Contracts: 

• Organize, process and track contract documents and amendments from draft through completion.
• Serve as liaison between OCHN staff and vendors during contract negotiations, implementation, and management. 
• Prepares contracts for OCHN and is responsible for making certain contracts have appropriately addressed all risk management, legal and compliance issues. 
• Prepares contracts with consultants, vendors, and service providers.
• Monitor all contracts and agreements for assigned commodities. 
• Monitor suppliers, cost, quality, and delivery performance. Develop standard and ad-hoc reporting on these factors as needed. 

Procurement: 

• Assist in the location, analysis, development, and maintenance of a consolidated bid list to meet current and future commodity needs.
• Serve as lead as well as assisting team members in bid processes (RFP, RFQ, etc.).
• Assist in the developing scope of work for RFx documents.
• Prepare documents for bids including the bid documents, evaluations, summaries, and recommendations.
• Reviews documents for adherence to federal, state, and local requirements are adhered to in the procurement process.
• Implement appropriate sourcing strategies to control OCHN purchased material costs and to assure an adequate source of supply. 

General Duties: 

• Create and maintain mutually beneficial partnerships with suppliers to foster feedback and continuous improvement. 
• Engage internal customers for the purpose of meeting OCHN needs and improving effectiveness, efficiency, and customer satisfaction.    
• Drive continuous improvement in all aspects of the procurement process. 
• Under the supervision of the Manager of Contracts and Procurement, work with the OCHN staff to ensure a consistent, standardized approach to OCHN Procurement. 
• Other duties as assigned by Manager of Contracts and Procurement and Chief Legal Officer.

Job Requirements and Qualifications 

Education: 

• Two year experience in the field of buying for a public agency of end items such as services, supplies, and equipment. 

Training Requirements (licenses, programs, or certificates):   

Experience Requirements: 

• Experience in contract processing, purchasing, accounting or related field. 
• Experience with Microsoft 365. 
• Experience in purchasing, procurement, business administration, public administration, accounting, or related area which included contact with the public. 

Knowledge Requirements: 

• Knowledge of budget preparation and analysis. 
• Knowledge of contract processes and requirements preferred. 
• Knowledge of purchasing and procurement practices and policies including laws and regulations regarding public procurement preferred. 
• Understanding of facility and information technologies. 

Job Specific Competencies/Skills: 

• Demonstrated ability to establish and maintain effective working relationships with vendors, employees, and staff. 
• Demonstrated highly effective organizational skills. 
• Demonstrated effective written and oral communication skills.   
• Demonstrated effective interpersonal skills with particular emphasis in decision making, building consensus, development of collaborative work plans, and implementation activities that produce desired outcomes. 
• Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely. 

Oakland Community Health Network’s Core Competencies: 

• Interacting with others in a way that gives them confidence in one’s intentions and those of the organization; demonstrating loyalty to the organization and its mission and values; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles. (Integrity/Building Trust)
• Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the person served. (Customer Focus)
• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. (Continuous Learning) 
• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence. (Work Standards)
• Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. (Communication)

Additional Information 

 (Travel required, physical requirements, on-call schedules, etc.):   

• Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
• Must be available for meetings and events which may occur outside of standard office hours.
• Work performed primarily in an office environment.
• Hybrid (onsite/remote) work schedule available.
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

OCHN is committed to building a diverse team and fostering an inclusive and equitable culture. We are proud to be an equal opportunity employer that embraces and encourages our employees' differences. This includes (but is not limited to) ability, age, color, family type, gender expression and identity, individual expression, medical conditions, national origin, pregnancy, race, religion, sexual orientation, veteran status, and all other diverse and wonderful characteristics.