Team Operations Coordinator - 15 Month Contract

Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers, coupled with our commitment to positively impact the lives of all Canadians, provides our colleagues a range of opportunities and experiences to help Canadians Live Life Well®.

At Loblaw Companies Limited, we succeed through collaboration and commitment and set a high bar for ourselves and those around us. Whether you are just starting your career, re-entering the workforce, or looking for a new job, this is where you belong. 

Looking for a dynamic entry point into the world of Human Resources? Our Team Operations Coordinator role is a highly administrative position that serves as the backbone of our Total Rewards team. You'll manage day-to-day operations, including processing invoices and supporting pension plan administration, providing crucial support in a fast-paced environment. If you're a proactive, outgoing, and adaptable individual who loves variety and wants direct exposure to HR teams within a large, complex organization, this is your chance to make a tangible contribution and launch your HR career.

What You'll Do:

Management and processing of invoices, including:

• Ensure timely payment of vendor invoices

• Track and reconcile invoices and resolve any related issues

• Liaise with internal and external stakeholders, as appropriate

Records management, including:

• Manage the electronic storage of documents and files

• Manage the storage of on-site and off-site legacy documents and mail

• Assist and support the establishment and implementation of a records management framework and policy

• Be accountable for supporting the team’s adherence to the records management policy

• Understand and abide by the Company’s privacy policies and maintain the privacy and confidentiality of all sensitive information

Day-to-day administrative support for the team including:

• Superior management and organization of all aspects of internal and external meetings and events to ensure seamless delivery including calendar management, catering, meeting logistics, technology, security, room setup/clean-up, hotel and travel arrangements and other tasks as necessary

• Team resource for training and guidance of company tools and processes

• Draft, prepare and edit documents, filing forms and presentations which may be highly confidential in nature

• Own tasks that may require research, planning, summarizing information and communicating findings

• Collaborate and liaise with various individuals both internally and externally, at all levels of the organization in a professional manner

• Primary team contact for Office Services, IT and Security

• Other general administrative duties and ad hoc projects, as required

• Effectively manage daily tasks in accordance with priorities

Other responsibilities

• Create and maintain documentation on all relevant procedures

• Make process improvements and help with the team’s operational efficiency

What You'll Need:

• Pro-active and demonstrated ability to work independently and deliver results

• Ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment

• Resourceful and motivated with strong problem-solving skills and the ability to connect the dots in insightful ways

• Excellent organizational skills and strong attention to detail

• Excellent verbal and written communication skills Strong interpersonal skills and the ability to work well and interact professionally with employees within various roles across the organization

• Experience supporting a team and working with multiple stakeholders within a complex organization

• Flexibility to learn and adapt in a changing environment

• Proficient in Microsoft Office suite (Word, Excel, PowerPoint and Outlook

Our commitment to Sustainability and Social Impact is an essential part of the way we do business, and we focus our attention on areas where we can have the greatest impact. Our approach to sustainability and social impact is based on three pillars – Environment, Sourcing and Community – and we are constantly looking for ways to demonstrate leadership in these important areas. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision-making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility, and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

If you are unsure whether your experience matches every requirement above, we encourage you to apply anyway. We are looking for varied perspectives which include diverse experiences that we can add to our team.

We have a long-standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.  
 
Please Note:
Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.

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