Senior Procurement Specialist (0080579)

Title:                                             Senior Procurement Specialist

Position Number:                        80579

Hiring Unit:                                  VP for Budget and Finance, Office of Procurement Management
Location:                                      Manoa Campus
Date Posted:                               September 18, 2025
Closing Date:                              October 2, 2025; 11:59 PM HST
Salary:                                          salary schedules and placement information

Additional Salary Information:   Band B; minimum $5434/month
Funding:                                       General
Full Time/Part Time:                    Full Time
Temporary/Permanent:               Permanent

Duties and Responsibilities

• *Administers complete procurement cycle, i.e., preparation of invitations for bids, requests for proposals, requests for quotations, and other source selection documentation, evaluation of offers, including cost analysis, for routine procurements and procurements that are more complex in nature.
• *Administers complete contracting cycle, i.e. award of contracts, contract administration, monitoring vendor performance, and modification, termination and closing of contracts as appropriate.
• *Advises on procurement policies, procedures and requirements and works with programs and vendors to refine procurement requests or responses while ensuring compliance with purchasing and contracting requirements.
• *Reviews purchase requisitions and related purchase orders for compliance with applicable policies and procedures.
• *Prepares drafting of contracts and other purchasing documents to insure compliance with legal requirements.
• *Responsible for posting of procurement notices for sole source procurements, requests for exemption, regular award notices and manages the approval of these procurement requests; manage emergency procurement requests and reports of procurement violation; and assist in monitoring the departmental email.
• Conducts periodic training of fiscal officers and other University personnel regarding State laws and University policies and procedures governing purchasing.
• Collaborates and works with procurement specialists, if needed, to refine procurement requests or responses while ensuring compliance with purchasing and contracting requirements.
• Formulates and assists in the formulation of University policies and procedures relating to procurement.
• Assists in reviewing bid protests submitted by vendors, drafts protest decisions, and coordinates legal review by the University General Counsel Office.
• Performs special tasks assigned by the Director in various areas, e.g., preparation of studies and recommendations to accomplish specified management objectives, development of policies and procedures relating to procurement.
• Assists in the development, implementation, and maintenance of electronic systems pertaining to procurement. Coordinates with other University offices in the implementation of such systems.
• Other duties as assigned

Minimum Qualifications

1. Possession of a baccalaureate degree in Economics, Business or Public Administration, Accounting or related field and 5 years of progressively responsible professional experience with responsibilities for large scale procurement involving development of terms, conditions and technical specifications in the drafting of purchasing agreements; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of large scale procurement as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles, and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories associated with large scale procurement.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Considerable knowledge of and demonstrated ability to operate electronic financial management systems. 
10. Administrative experience in a college or university, a governmental agency or a large private organization with specialization in procurement. 
11. Considerable knowledge of principles, practices and techniques in procurement to meet purchasing requirements.

Desirable Qualifications

1. Knowledge of administrative policies and procedures typical of a large government organization. 

2. Demonstrated ability to use spreadsheet, presentation and database software applications.

To Apply:
 
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (i.e. social security number, birth date, etc.) REDACTED.  If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment.  You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu.  Official transcripts will be required if selected to fill the position.  INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

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Inquiries:

System Office of Human Resources, systempo@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/