Procurement Specialist

As a Procurement Specialist, you will be responsible for supporting the procurement process across a variety of projects. You will be autonomous and capable of managing end‑to‑end procurement processes, while ensuring effective communication and alignment with key stakeholders, such as the Project Management Office (PMO) and the engineering, legal, and finance teams. You will work closely with subcontractors, negotiate contracts, place purchase orders (POs), and support the engineering, planning, and project estimation teams. Additionally, you will monitor and report on subcontractor tender and project status to ensure that procurement activities align with overall project goals and timelines.

More specifically, you will:

• Lead procurement activities to meet project-specific needs, including identifying and selecting suppliers, issuing requests for proposals (RFPs), and obtaining quotes for required goods and services.
• Negotiate terms and conditions with subcontractors and suppliers to secure favourable pricing, delivery schedules, and contract terms that align with project requirements.
• Draft, review, and issue POs and contracts, ensuring compliance with internal policies and legal requirements.
• Collaborate with the PMO, engineering, legal, and finance teams to ensure alignment on procurement strategies, budget constraints, project timelines, and compliance. Provide procurement-related input to project planning and risk management processes.
• Serve as the main point of contact for subcontractors, ensuring clear communication regarding expectations, contract terms, timelines, and deliverables.
• Assist the planning and project estimation teams with procurement-related information to help estimate material and service costs accurately and contribute to the overall project budget and timeline.
• Monitor and report on the status of subcontractor tenders, ensuring they are processed on time and within budget. Provide regular updates to project teams on subcontractor bids and contract progress.
• Assist in monitoring project procurement performance, track key procurement metrics, and ensure that all materials and services are delivered as per the contractual obligations and project timelines.
• Proactively identify and resolve procurement-related issues, such as delays in supply chains, contract disputes, or non-compliance with contract terms.
• Maintain detailed records of procurement activities, including contracts, POs, supplier communications, and performance reviews. Generate regular reports for stakeholders.
• Ensure compliance with legal, environmental, and company policies in all procurement processes. Stay updated on market trends, legal developments, and industry standards.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, or a related field.
• Proven experience (7–10 years) as a procurement specialist or in a similar role, with a focus on project procurement in a construction, engineering, or manufacturing environment.
• Strong negotiation skills and the ability to effectively manage subcontractor relationships.
• Solid understanding of procurement processes, project management methodologies, and contractual obligations.
• Advanced business and analytical skills related to strategic sourcing for major projects.
• Excellent communication and interpersonal skills and the ability to work effectively with cross-functional teams and external partners.
• Strong problem-solving skills and the ability to work independently and under pressure.
• Proficient in procurement software and tools (e.g., SAP, Oracle, or other procurement platforms).
• Leadership ability and strategic vision, with excellent communication and persuasion skills, both written and spoken.
• Understanding of financial processes, billing, milestone payments, authority levels, and controls.
• Experience in one of the following sectors would be an asset: mining, aerospace, oil and gas, construction, energy, or large construction companies.
• Proficiency in French and English (written and spoken). Fluency in English is required for this position, as you will interact with English-speaking suppliers.
• Familiarity with legal and financial considerations in contract and procurement management.
• Detail-oriented and the ability to track multiple projects and priorities simultaneously.