Operations Coordinator

Who We Are:

Food Cycle Science (FCS) Corporation designs, sells, and distributes food waste management solutions that aim to tackle the ever-growing problem of food waste. We are revolutionizing food waste management by offering unique products and innovative solutions that create sustainable practices and convert everyday food scraps into nutrient-rich, garden-ready fertilizers for households, businesses, and municipalities. We promote an environmentally sustainable life cycle, reducing landfill GHG emissions and reducing the exorbitant cost of food waste management.

We are in a new and emerging sector that is fast-paced and evolving each day. Food Cycle Science is an industry pioneer and thought leader when it comes to food waste management with products and solutions offered in several countries globally. You can work with our great team members and help change the way the world thinks about food waste.

We are looking for an Operations Coordinator to join our growing team! This role is a great opportunity for someone who enjoys keeping things running smoothly behind the scenes and takes pride in staying organized and detail-oriented. If you thrive in a fast-paced environment and want to play a hands-on role in supporting day-to-day operations, we would love to hear from you!

Please visit our website at www.foodcycler.com for more information on our product offerings. To learn more about our recent awards, please see below:

2023-2024 Awards:

• Deloitte Fast 50 Canada 2024 = #7 Clean Technology
• Deloitte Fast 50 Canada 2023 = #9 Clean Technology
• Deloitte Fast 500 North America 2024 = #187
• Deloitte Fast 500 North America 2023 = #304
• Globe and Mail’s Top Growing Companies in Canada 2024 = #66
• Globe and Mail’s Top Growing Companies in Canada 2023 = #108
• Top 20 Ottawa’s Fastest Growing Companies 2024 (#19)
• Top 10 Ottawa’s Fastest Growing Companies 2023 (#5)

What You Will Do:

The Operations Coordinator plays a key role in supporting the Director of Operations with the smooth execution of day-to-day business activities. This role oversees a variety of operational and administrative tasks, including coordinating inventory planning, transactions and managing orders across multiple systems and departments. The Operations Coordinator also assists with logistics such as shipping and receiving, 3PL management, ensuring regular and accurate documentation and compliance with all organizational policies and regulatory requirements.

Success in this role requires someone who is responsible, proactive, organized, and quick to learn, with the ability to work independently while adapting to shifting priorities. The ideal candidate thrives in a fast-paced environment and brings a problem-solving mindset to the ever-changing demands of daily operations.

Key Responsibilities:

Inventory Control & Management:

• Coordinate monthly global inventory reporting, reconciliation, and analysis within the accounting system.
• Monitor inventory levels and provide timely updates and recommendations to management and relevant departments.
• Maintain accurate warranty records and generate monthly warranty reports.
• Collaborate with the Director of Operations and Finance to control and optimize inventory costs.

Order & Documentation Coordination:

• Manage end-to-end order processing and inventory transactions, from purchase through receipt.
• Ensure accurate preparation of all required shipping and customs documentation for domestic and international deliveries.
• Coordinate production and shipping schedules in line with internal instructions and supplier availability.
• Process invoices related to warranties, demonstrations, and e-commerce orders into the accounting system.

Order Fulfilment & Logistics Support:

• Coordinate order fulfilment and shipments across direct to consumer, commercial, and municipal channels.
• Track and monitor shipments (ETD, ETA, delays) and provide logistics support to the Head of Fulfilment.
• Support inventory transitions, reconciliations, and related operational tasks.
• Contribute to continuous improvements in fulfilment efficiency and accuracy.
• Perform additional duties as assigned.

Qualifications & Core Competencies:

• Post secondary education (Diploma/degree) in Operations, Logistics, or a related field
• A minimum of 6 months to 2 years of experience in engineering, logistics, operations, supply chain management, production, or manufacturing. Related equivalent experience and/or education will be considered
• Excellent communication and interpersonal relationship skills
• Proficiency in Microsoft Office, especially Word, Outlook, PowerPoint, and Excel
• Professional demeanour with good business acumen
• Exceptional organizational abilities with task prioritization, multi-tasking, use of timelines, and time management techniques
• A continuous learner that supports best practices and continuous improvement
• Self-starter with a strong sense of personal accountability and ownership of work
• Demonstrated ability to work collaboratively and effectively through your strong interpersonal skills and team spirit
• Proven problem-solving ability and ability to predict issues that may need resolution/follow-up actions and the judgment/courage/business acumen to try new things without worrying about failing
• Creative mindset and a strong attention to detail
• A passion for sustainability and clean technology

The following qualifications would be an asset:

• Experience in CRM, ERP and/or financial inventory systems

What We Have to Offer You:

• Central Ottawa office location, minimum of four days per week in the office, subject to change
• A FoodCycler unit for your own kitchen
• Competitive base salary
• Competitive benefits package
• Group RRSP matching plan
• Flexible vacation
• Regular social and team-building get-togethers for all team members

To Apply:

Please take the time to tell us about yourself in a cover letter – we want to hear your story – your background, your accomplishments, and why this role is a good fit for you.

Please submit your cover letter and résumé to our online portal by October 5, 2025. Please note that all applications will be acknowledged, but only those selected for an interview will be contacted. Compensation will be market competitive and will be dependent on your qualifications and experience. This posting will remain active on our website until our search process is complete.

Food Cycle Science Corporation is committed to providing an inclusive, barrier-free recruitment and selection process. Please contact us in confidence at HR@Foodcycler.com and provide notice in advance if you require accommodations at any stage of the recruitment process. All requests for accommodation(s) will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.