Finance and Procurement Specialist

Job Summary:

The CU Department of Anesthesiology seeks a Finance and Procurement Specialist, hereinafter referred to as “Specialist,” at the rank of either Intermediate Professional or Senior Professional, dependent on candidate experience,  The Specialist supports departmental compliance with University and CU Medicine policies by assisting with financial accounting and auditing functions (50%), creating, improving and managing procurement processes (30%), and assisting with contract-related needs (20%). The Specialist will serve as a key resource to administrative assistants and program managers related to procurement systems. The Specialist will review financial transactions for accuracy, support efficient purchasing workflows, and assist with medical-legal and large departmental contracts. They will also liaise with central procurement and contracting teams and help develop and implement department-specific guidelines and resources.

Key Responsibilities:

• Process financial transactions such as interdepartmental transfers, journal entries, cash receipts, etc.

• Prepare monthly and/or quarterly reconciliation and variance reports for clinical budgets

• Assist with developing additional financial analysis tools to be used in the monthly preparation and review of financial information

• Perform a variety of procurement tasks in the various purchasing systems such as CU Marketplace, CU Med COR360, UCD and CU Med Concur expense systems

• Assist with procurement of equipment for clinical and educational purposes, following University procurement guidelines and processes to ensure appropriate contracts and risk management reviews are completed prior to purchase.

• Process contracts from start to finish through the various UCD and CU Medicine processes and systems, keeping relevant administrative leaders involved and informed throughout the process

Work Location:

Onsite to Hybrid – this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months and upon supervisor’s determination, the role will be considered for a flexible hybrid work schedule. Supervisor is responsible for determining number of on-campus days/week based on position's level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration, and therefore, all department staff have mandatory on-campus days.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and peri-operative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Joining the Business Operations Administrative team specifically means joining a tight-knit and collaborative team that works closely with faculty leaders and learners in a highly rewarding environment. Outside of the team itself, Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to the University of Colorado’s second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical\: Multiple plan options

• Dental\: Multiple plan options

• Additional Insurance\: Disability, Life, Vision

• Retirement 401(a) Plan\: Employer contributes 10% of your gross pay

• Paid Time Off\: Accruals over the year

• Vacation Days\: 22/year (maximum accrual 352 hours)

• Sick Days\: 15/year (unlimited maximum accrual)

• Holiday Days\: 10/year

• Tuition Benefit\: Employees have access to this benefit on all CU campuses

• ECO Pass\: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications

Intermediate Professional:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, information systems, or a directly related field from an accredited institution.

  • Substitution\: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• 1 year of professional level experience with duties in procurement, contracting, vendor relations, and/or finance

Senior Professional:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, information systems, or a directly related field from an accredited institution.

  • Substitution\: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

• 2 years of professional level experience with duties in procurement, contracting, vendor relations, and/or finance

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• 2+ years progressive experience in procurement, contracting, vendor relations, and/or finance or other related field(s)

• Experience using purchasing and/or contracting systems such as Concur, Marketplace, and COR360

• Experience working in higher education and/or an academic medical environment

• Familiarity with University and CU Medicine procurement and contract policies and procedures

• Experience with financial database reporting and presentation

Knowledge, Skills and Abilities:

• Ability to effectively source, allocate, and control funds from various internal and external sources.

• Ability to establish work priorities, plan, organize, implement, and coordinate procurement, contract, and administrative activities.

• Ability to take direction and use independent judgment to proactively identify and address problems.

• Demonstrated ability to use and learn a variety of computer/web-based applications and programs and embrace the use of new technologies in the performance of routine and non-routine tasks.

• Ability to communicate effectively, both in writing and orally

• Ability to establish and maintain effective working relationships with a diverse population of employees at all levels throughout the institution

• Outstanding customer service skills

• Demonstrated commitment and leadership ability to advance diversity and inclusion

• Proficiency in computer applications including Microsoft Excel, Word, PowerPoint and Outlook

• Eagerness to learn, expand, and develop knowledgebase and skills

How to Apply:

For full consideration, please submit the following document(s):

1.     A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2.     Curriculum vitae / Resume

3.     Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to\: Abigail Jacoba, ABIGAIL.JACOBA@CUANSCHUTZ.EDU

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by 10 days after posting date. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Intermediate Professional\: $48,264 - $61,393

• Senior Professional\: $52,178 - $66,370

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.